Last updated 3 months ago

I love GTD methodology. This app is phenomenal with helping me organize my tasks. Here is how my sidebar looks:

It also has global quick add with a hotkey. Together with lists, priorities, powerful search and a lot more.

Managing tasks with tags

My main way of managing tasks is with tags. This lets me give scope to the task I want to complete and lets me filter through the many thousands of tasks I have in my Inbox.

I create many smart lists of most common tags I want to jump to. I use J key and macros that activate the URL scheme to jump between the lists.

I also add time estimate tags to tasks that I think might take me 1 hour or longer:

I share the same philosophy of Always and Temporary projects as I have in my Focus Trello board.

Given my growing collection of tasks I am yet to do. Some 2,000 pending tasks. I decided to share some tasks I keep in 2Do publicly.

And here are the other tags I use:

I made my All list sorted by Modified date. This lets me cleanly delete or act on all tasks that have been sitting in my 2Do for too long with no activity.

Recurring tasks

I use recurring scheduled tasks in 2Do as a way to remember to complete my day/week/monthly reviews which I often do in the evenings of particular days.

URL Scheme

2Do URL schemes documentation has everything. I use these URL schemes currently:

  • Go to 2Do list from URL scheme: twodo://x-callback-url/showList?name=Read (would go to to Read list).

  • Filter 2Do tag from URL scheme: twodo://x-callback-url/search?text=tags:github (would show all tasks with github tag)