I use 2Do as my general task manager. Trello as a way to manage projects and track which ideas & things I am learning now. I love that Trello allows focusing in on cards so I can only see the cards I am working on now and nothing else.
I use 2Do's recurring scheduled tasks as a way to remember to complete my day/week reflections & plans.
I also use 2Do to keep track of my bigger goals in life.
I schedule events in my calendar and plan the day/week in context of my tasks & priorities.
I try to limit the scope and number of projects I am working on at any given time to a minimum and give all my mental energy into completing each project to the best of quality.
I use & build tools to make the process of completing my tasks as smooth as it can be.
Only on breaks can I visit these websites. I also get 20 minutes of optional break time every 3 hours. And I can start 5 min breaks during my Focus sessions with a macro.
The things I work are often defined by events set in Fantastical. I sometimes set all day events to bring focus to a day in terms of what I work on.
If no event is set, I work on most prioritized tasks I have set for the day. Those either live in 2Do or the respective tracker for the project.
I limit apps that can send me notifications to only essential things and turn off sound for all of them.
You can't manage projects. You can only manage actions related to projects.
Brains aren’t for holding info, they’re for thinking. So if you can empty your brain out by writing stuff onto a todo list, onto your calendar, etc, your brain will have more space for the high level stuff that’s a bit harder to get on paper. And if you wrote down “do thing” on the todo-list… well you just have to do the thing afterwards. There’s nothing to think about or redigest if you write out the things in more detail
Shipping vs. Fiddling - Sometimes it's best to focus on getting things done and not fighting the tools/software.