Focusing on the things I need to be doing is often hard and I am always trying to lure my monkey brain to actually listen to me and not live a life of its own.
Getting in the flow state is one of the most important things I try to focus on throughout the day.
For example, one of these rules is that I need to be proactive with my email and action on every email I read. But there are many other ones out there.
I keep a private Trello board where I outline things that I want to focus on in life and achieve.
I mark the projects and goals I want to focus on right now, and by pressing
Q in Trello I only see these cards on the board.
I use the same
Focus on cards approach for all my other Trello boards too.
I try to have a completely event driven workflow as I schedule events in my calendar and plan the next day or days ahead of me in the context of my bigger and smaller goals.
I use 2Do's recurring scheduled tasks as a way to remember to complete my day/week/monthly reviews/plans which I often do in the evenings of particular days.
I find this goal centric approach to be incredibly useful as it lets me focus on making sure I do everything I need to achieve the goals I have set for myself. Making sure I limit the number of projects I am working on at any given time lets me actually deeply focus on them instead of being scattered around wondering if I am working on the right thing in the moment.
Only on breaks can I visit these websites. I also get 20 minutes of optional break time every 3 hours. And I can start 5 min breaks during my Focus sessions with a macro.
The things I work on during this 80 min focus session is specified by an event in Fantastical. The events are simply names of projects on which I want to work on in that time. Here are the most common events I use and what I do during them:
2Do - I open 2Do and work through the most prioritized tasks for
Code - I use Bee app and work through GitHub issues in
Next list. Or I work through 2Do tasks with
Ideas - I pick an idea I want to work on from Trello and make it.
At the end of the 80 min focus session, Timing shows up automatically and I say which projects I worked on in this 80 min period.
The projects are a reflection of my Focus Trello board.
I limit apps that can send me notifications to only essential things and turn off all sounds on notifications I get.
I focus fully on solving problems I need to solve and spend 0 energy thinking about what I should be doing or whether I am spending my time wisely in the moment. Full focus on the task at hand. No multitasking. No distractions.
I always have water or tea nearby and keep myself hydrated. If I can't solve some problem or feel like I can't keep my focus, I take a walk outside or do some exercise.
I try to work outside of home and move often. When that is not possible I emulate a working environment in some part of my home so my brain knows that if I am in this place, it is time to work and not do anything else.
I don't use any external monitors. I found multiple monitors distracting as I can do everything fast with my macbook already.
You can't manage projects. You can only manage actions related to projects.
Shipping vs. Fiddling - Sometimes it's best to focus on getting things done and not fighting the tools/software.